INTRODUCTION

Valasys Business Solution needs to gather and use certain information about individuals. These can include customers, suppliers, business contracts, employees and other people the organization has a relationship with or may need to contact. This policy describes how this personal data must be collected, handled and stored to meet the company’s data protection standards and to comply with the law.

  • Complies with the data protection law and follow good practice
  • Protect the rights of staff, customers and partners
  • Is open about how it stores and processes individuals data
  • Protects itself from the risks of a data breach

DATA PROTECTION LAW

The data protection Act 1998 describes how organization must collect, handle and store personal information. These rules apply regardless of whether data is stored electronically, on paper or on other materials. To comply with the law, personal information must be collected and used fairly, stored safely and not to disclosed unlawfully. The data protection act is underpinned by eight important principals.
These say that personal data must:

  1. Be processed fairly and lawfully
  2. Be obtained only for specific, lawful purposes
  3. Be adequate, relevant and not excessive
  4. Be accurate and kept up to date
  5. Not be held for any longer than necessary
  6. Processed in accordance with the rights of data subjects
  7. Be protected in appropriate ways
  8. Not be transferred outside the European Economic Area (EEA), unless that country or territory also ensures an adequate level of protection

PEOPLE, RISKS AND RESPONSIBILITIES

This policy applies to:

  • The head office of Valasys Business Solution
  • All branches of Valasys Business Solution
  • All staff and volunteers of Valasys Business Solution
  • All contractors, suppliers and other people working on behalf of Valasys Business Solution

It applies to all data that the company holds relating to identifiable individuals, even if that information technically falls outside of the Data Protection Act 1998. This can include:

  • Names of individuals
  • Postal addresses
  • Email addresses
  • Telephone numbers
  • …plus any other information relating to individuals

DATA PROTECTION RISKS

This policy helps to protect Valasys Business Solution from some very real data security risks, including:

  • Breaches of confidentiality. For instance, information being given out inappropriately.
  • Failing to offer choice. For instance, all individuals should be free to choose how the company uses data relating to them.
  • Reputational damage. For instance, the company could suffer if hackers successfully gained access to sensitive data.
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